Estrutura de Governanca
Um quadro de governanca transparente seguindo o esquema forfetario da UE, garantindo a execucao eficaz do projeto e a responsabilidade do consorcio.
Project Governance & Financial Management
Key takeaways from the EDCTP Association presentations at the Kick-Off Meeting (Kigali, July 2026) — how the project is governed and reported, and how the Horizon Europe lump sum funding works.
Governance, Reporting & Monitoring
SlidesEDCTP Association — Coordinator
WP1 · M1–60- Monitors that all actions are implemented properly (timelines, deliverable submissions)
- Submits deliverables and reports to Global Health EDCTP3
- Intermediary between beneficiaries and the granting authority (with the Scientific Project Leader)
- Distributes payments received from EDCTP3 to beneficiaries
Scientific Project Leader — University of Rwanda
Post-award- Key contact point for scientific action governance; steers and oversees scientific actions
- Supports the Coordinator in monitoring project progress
- Reviews the action's deliverables and reports
- Leads the work packages related to scientific project leadership
Continuous reporting
Article 21.1- Runs in the Continuous Reporting Module of the EC Funding & Tenders Portal
- Each beneficiary uploads its own deliverables and milestones per the Annex 1 schedule
- Covers progress, public summary updates, critical risks, publications and communication activities
- Delays? Inform EDCTP3 (deliverable, months, reason) — no amendment needed for short delays
Periodic reports
60 days after each period- Part A — structured data from the continuous reporting module (summary, deliverables, milestones, risks, impact questionnaire)
- Part B — narrative PDF: work carried out, progress overview, deviations from Annex 1
Work package status & assessment
Completed / Not completed- The Coordinator declares each WP Completed or Not completed, justified by the technical report
- The GH EDCTP3 Project Officer assesses each declared WP; incomplete WPs can be paid in a later period
- At the final period, WPs may be declared Partially Completed with a percentage of completion
- Before rejecting a WP you get the opportunity to react to the observations
Amendments
Group changes together- Needed to add/remove a beneficiary, affiliated entity or partner, or to change the Description of the Action
- Requests must state the reasons and include supporting documents
- Enter into force on signature by the receiving party; take effect on the agreed date
Source: Nuraan Fakier, EDCTP Association — Kick-Off Meeting, 10 July 2026
Financial Management — Lump Sum Funding
SlidesLump sum — basic principles
No actual-cost reporting- Removes all obligations on actual cost reporting and financial ex-post audits
- Designed to reduce administrative burden and financial errors
- Ex-post checks focus only on proper technical implementation and non-financial obligations
What you don't need — and what to keep
No CFS / audit certificate- Not required: timesheets, payslips or contracts, depreciation policy, invoices, cost tables, CFS
- Payment is based on the budget per work package — not on costs incurred
- Do keep: technical evidence that the work was done, deliverable/milestone records, and anything national law or statutory audits require
Budget
Annex 2 of the GA- The overall lump sum is fixed in the Grant Agreement, broken down per beneficiary and per work package
- The detailed proposal budget does not become part of the Grant Agreement
- Transfers between WPs are possible only if the WPs are not yet completed and the transfer is justified technically (Art. 5.5)
Payments
Pre-financing → interim → balance- Pre-financing is fixed in the GA; the Mutual Insurance Mechanism contribution is retained from it
- Interim payments reimburse completed WPs approved by the Project Officer (ceiling: 90% of the maximum grant)
- Final payment (balance) after approval of the final report — due 90 days from receipt; the report itself is due 60 days after the final period ends
- Partially completed WPs can still be paid at the final payment
Financial reporting
Largely automated- Financial statements are auto-generated from the accepted work packages and their lump sum shares
- Contributions for not-yet-completed WPs roll into the next reporting period
- No "use of resources" explanations and no certificates on financial statements required
Source: Mary Jane Coloma-Egelink (GFO), EDCTP Association — Kick-Off Meeting, July 2026
Orgaos do Consorcio
A estrutura organizacional do consorcio compreende os seguintes Orgaos, reunindo-se fisicamente ou digitalmente.
Assembleia Geral
Orgao de decisao
A Assembleia Geral e o orgao de decisao do consorcio. E responsavel pela direcao estrategica, aprovacao de decisoes importantes e governanca geral do projeto EpiScientia.
Coordenador
Intermediario com a Autoridade de Financiamento
O Coordenador e a entidade juridica que atua como intermediario entre as Partes e a Autoridade de Financiamento. O Coordenador executa as tarefas que lhe sao atribuidas no Acordo de Subvencao e no Acordo de Consorcio.
Grupo de Lideres de Pacotes de Trabalho
Grupo de avaliacao
O Grupo de Lideres de Pacotes de Trabalho e um grupo de avaliacao do Consorcio sem poder de decisao formal. Avalia a implementacao individual e global do Projeto.
Para mais informacoes sobre a nossa estrutura de governanca ou para contactar a direcao do projeto:
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